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RFP NO. 2

General Contracting -

Village at Legacy - Phase I

ATTENTION! BID DEADLINE EXTENSION!

Bid deadline has been extended to:

MAY 2, 2024, AT 1:30 PM.

Bids must be received by mail or in person by this deadline or will not be considered for this project. The bid opening will take place on this date and time at the following location:

Decatur Housing Authority

511 W. Trinity Pl.

Decatur, GA 30030

 

ADDENDUM NO. 4

ADDENDUM 4 - FINAL RFIs_04.18.2024.pdf

In this Addendum, the following is addressed and critical to all bid proposals submitted to be considered a responsive bidder:

Summary of Items Included in the Addendum:

  1. Updated "Instruction to Bidders" document (attached) correcting the header. 00 0004-Instructions to Bidders.pdf
  2. Updated "Attachment A" (attached) listing the proper names of required attachments for the bid submission and other  documents that must be submitted along with the proposal. Attachment A - Form of Proposal rev. 1_04.18.2024.pdf
  3. Question with regards to the Sub-wall at Building 720
  4. Bid submissions must be delivered by mail or in person at the public bid opening, not via email.

 

RFP NO. 1

Low Income Housing Tax Credits (LIHTC)

Investor and Construction Lender

RFP GA-011-2024-02

 

ATTENTION! ADDENDUM NO. 1

 

In this Addendum the following questions are addressed:

  1. DHA Loan
  2. City of Decatur Loan
  3. Federal Investor for Phase I
  4. Shared Amenities and Easements
  5. Development timeline and expected funding for the Legacy Master Plan,
  6. Resident Services that are offered in Phases I and II

ADDENDUM 1 - Questions Received_04.15.2024.pdf

ATTENTION! ADDENDUM NO. 2

Please be advised that the deadline for bid submissions has been extended from Thursday, April 18, 2024, to Wednesday, April 24th by 3:00 p.m.

  • Submit one (1) electronic copy of your proposal to:

Decatur Housing Authority

Attention: Sara Patenaude, Development Director

Sara Patenaude (sdp@decaturha.org)

  • Be sure that all required forms are executed and notarized (if necessary) and included with your proposal.
  • See "Section 5 - Submission Requirements" for the details on what is needed when and the method in which to send your proposal.
    • Profile and Personnel
    • Schedule of Equity Payments and Developer Fee Payments
    • Syndication Expenses
    • Exit Provisions
    • Guaranties and Reserves
    • Construction Loan
    • Additional Provisions
    • Required Attachments
      • Draft Commitment Letter or Letter of Intent
      • Draft Construction Loan Commitment Letter, if applicable
      • Copy of proposed Guaranty Agreements
      • Completed Equity Proposal Summary Chart

ADDENDUM 2 - Deadline Extended_04.15.2024.pdf

 

RFP NO. 1

Low Income Housing Tax Credits (LIHTC)

Investor and Construction Lender

RFP GA-011-2024-02

The Housing Authority of the City of Decatur, Georgia (DHA) is seeking a Low Income Housing Tax Credits (LIHTC) Investor and Construction Lender for the second phase of the development of Village at Legacy. This project is a key element in the Authority's mission of developing and maintaining high-quality affordable housing within the City of Decatur. On October 27, 2023, DHA received an award of Federal and State 9% Low Income Housing Tax Credits (LIHTC) in the amount of $1,225,000 for the development of the proposed project from Georgia Department of Community Affairs (DCA).

CONTACT PERSON(S):

PROPOSAL SUBMITTAL RETURN & DEADLINE

  • Proposals must be submitted by Thursday, April 18, 2024 at 3:00 p.m. 
  • Submit one (1) electronic copy of your proposal to Decatur Housing Authority, Attention: Sara Patenaude, Development Director sdp@decaturha.org

DEADLINE TO SUBMIT QUESTIONS:

  • The deadline to submit questions for this RFP will be Thursday, April 11, 2024.
  • Answers to all questions will be posted on the DHA website no later than Monday, April 15, 2024, by 3:00 p.m.

HERE ARE THE LINKS TO THE RFP PACKAGE AND APPENDICES:

 

RFP NO. 2

General Contracting -

Village at Legacy - Phase I

ADDENDUM NO. 3

In this Addendum, the following is addressed and critical to all bid proposals submitted to be considered a responsive bidder:

Summary of Items Included in the Addendum:

Shared Documents

Other information

RFI Deadline has been extended to April 18, 2024 at 5:00 PM EST

Revised Drawings and Specifications:

The following file contains the list of drawings and specifications that have been re-issued and are part of Addendum No. 03:

ADDENDUM 3 - Revised Drawing and Specification List_04.11.2024.pdf

 

ATTENTION!

 

ADDENDUM NO. 2

In this Addendum, the following is addressed and critical to all bid proposals submitted to be considered a responsive bidder:

  1.   Katie Kerr Drive Construction Entrance Access
  2.   Construction Road Access - Phase 1 Contractor and Phase 2 Bidder Cooperation
  3.   Phase 2 Access Road Construction Budget Responsibilities by Phase 2 Bidder

ADDENDUM 2 - IMPORTANT Access Road Cooperation_04.01.2024.pdf

ADDENDUM NO. 1

Below is the link to Addendum No. 1 containing

all RFIs received as of March 26, 2024. 

ADDENDUM 1 - RFI Questions and Answers

 

NOTE: The link below takes you to the Roundhouse site Project Landing Page.

 

To download the Drawings and Specifications click on the "DOCUMENTS" tab

 

Website: https://roundhousepm.com/workspace/21261---DHA-Legacy-Park-Phase-2-Bid-Site-2708

Guest Login:          LegacyBidders

Password:              legacy

RFIs:  

  • All Requests for Information (RFI) about the documents must be submitted to Karen Atchley via email at kka@decaturha.org.
  • The RFI and corresponding answer will then be posted to the RoundHouse Page.
  • RFIs will be accepted until Thursday, April 11, 2024 until 5:pm EST.

CLIENT:      Housing Authority of the City of Decatur, GA

PROJECT NAME: Village at Legacy - Phase II General Contracting

BIDS DUE: Thursday, April 25, 2024, at 1:00pm EST

Delivered as sealed bids to:

Housing Authority of the City of Decatur, GA

511 W. Trinity, Pl. Decatur, GA 30030

Proposals submitted by mail should be addressed to:

Housing Authority of the City of Decatur, GA,

ATTN: Lawton Jones, Technical Services Director

"Village at Legacy - Phase II General Contracting,"

511 W. Trinity, Pl. Decatur, GA 30030

  • Envelope must be marked with the proposer's name, the date and time, for receipt of proposal.
  • All proposals submitted by mail will be collected at the above-mentioned address at 8:30am, local time, on the day mentioned above and held unopened at the office of the housing Authority until 1:00pm, at which time all bids will be publicly opened and read aloud. 
  • If your bid is not received by 1:00pm, your bid will not be accepted. Please allow plenty of time for traffic.

PROJECT SCOPE:

  • The work will include Site and Building Construction of 66 residential units (four apartment buildings) and site amenities (utilities, parking, pavilion, etc.).

BID DOCUMENTS:

  • Proposal Documents, including Qualification Requirements, Bid Instructions, Drawings, and Project Manual are on file electronically with the Architect, PRAXIS3,via their secure website, RoundhousePM. 
  • NOTE: Hard copies are not available from the Architect or Housing Authority. Contact Sarah Butler at PRAXIS3 Architecture with any questions about using RoundhousePM.

Website:   https://roundhousepm.com/workspace/21261---DHA-Legacy-Park-Phase-2-Bid-Site-2708

Guest Login:        LegacyBidders

Password:            legacy

NOTE: This is the link to the site once at the project page select the DRAWING/SPECIFICATIONS and SHARED DOCUMENTS tabs to download everything. 

RFIs:  

  • All Requests for Information (RFI) about the documents must be submitted to PRAXIS3 via RoundhousePM. RFI will be accepted until Thursday, April 11, 2024 until 5:pm EST.

PRE-PROPOSAL CONFERENCE: 

  • The Authority recommends all interested vendors to attend a Pre-Proposal Conference meeting being held on:
  • Thursday, March 21, 2024 at 10:30 am EST at the Decatur Housing office 511 West Trinity Ave, Decatur, GA 30030.
  • This meeting will be a chance to ask questions about the bid process, plans, or scope of work. There is street parking in front of the building on West Trinity.

BID BOND:

  • A certified check or bank draft, payable to the Housing Authority of the City of Decatur, U.S. Government bonds, or a satisfactory bid bond executed by the bidder and acceptable sureties in an amount equal to five percent (5%) of the bid must be submitted with each bid. The successful bidder will be required to furnish and pay for a satisfactory performance and payment bond or bonds. All bonds must be signed by a Georgia Resident or Resident Agent.
  • NOTE: THE SURETY SHALL BE ACCEPTABLE TO THE HOUSING AUTHORITY AND SHALL BE CURRENTLY LISTED AS AN APPROVED SURETY IN THE U.S. TREASURY DEPARTMENT CIRCULAR NUMBER 570 TO ACT AS SURETY ON BONDS SECURING GOVERNMENT CONTRACTS. Attention is called to the fact that no less than the minimum salaries and wages as set forth in the contract documents must be paid on this project, and that the contractor must ensure that employees and applicants for employment are not discriminated against because of their race, color, religion, sex, or national origin.

LICENSING:

  • Contractor shall be licensed in accordance with the laws of the State of Georgia.
  • Proof of licensure will be required on the outside of the Bid Envelope before bid will be considered.
  • Subcontractors whose contracts exceed $50,000.00 must also be licensed according to the State of Georgia Law and show proof thereof.
  • Additional sustainable construction qualification information will be requested of the bidders.
  • Detailed requirements will be outlined in the bid package.
  • Multi-family Housing and Sustainable construction project experience will be requested from the bidders and considered with the bids.
  • Note: Bidders are advised that any misrepresentation of information contained in the bid package for previous work performed or negative information received by the Housing Authority concerning past work performance will be grounds for rejecting said bid proposal.

QUALIFICATIONS:

  • Any bidder who does not meet the qualifications requirements will not have their bid considered.

BID REFUSAL:

  • The Housing Authority of the City of Decatur reserves the right to reject any or all bids or to waive any informality in the bidding. No proposals may be withdrawn for a period of sixty (60) days after the receipt of the proposal without the consent of the Housing Authority.

QUESTIONS:

  • Please address all questions regarding this RFP to Karen Atchley, Technical Services Coordinator, at 404-270-2108, or kka@decaturha.org.

BID HOLDING PERIOD:

  • Bids may be held by the Housing Authority for a period not to exceed sixty (60) days from the date of opening of bids for the purpose of reviewing them and investigating the qualifications of the bidders, prior to awarding the contract. Any successful bidder who withdraws their bid for any reason within the 60-day period will forfeit the five percent (5%) bid bond.

END OF BID SOLICITATION

 

BIDDERS LIST

Decatur Housing Authority is not currently procuring services. If you wish to be considered at a later date please email your company's information by Clicking here to email Karen Atchley

Most of our service contracts are held for a minimum of one year with four (4) annual renewals up to a total of a five (5) year contract.

If your company is selected to perform any service for our Agency you must be able to provide the following documents:

1) Current W-9 Tax Form

2) Current Certificate of Insurance listing Decatur Housing Authority as the certificate holder.

3) Current Business License.

4) Applicable E-Verify affidavit forms. For all details regarding E-Verify please click here.